Time Management – Introduction, Definition, Tips and Importance

Time Management:

From the time of Mahabharata the significance of time is un-doubtedly a topic of foremost importance .It is believed that time has all its healing power and for someone who have understood the technique of using the time in his own purpose is holding one of the key to success.

And when you come down from the era of Mahabharata to the time of Industrial Revolution in the late 18th and early 19th century the key factor is again time.The main factor behind all the discoveries is to cut short the long time needed for any sought of time consuming jobs or assignments.

If you go by definition it says that ,”Time management refers to a definite task,skills and techniques to manage time”.So it relates to time and how that is being utilized in a more calculative way.Otherwise you can also define it as “Time management is the art of arranging, organizing, scheduling, and budgeting one’s time for the purpose of generating more effective work and productivity.

To utlise the time some one needs to follow few simple steps

  • Use Multiple To Do lists
  • Break each tasks into actionable easy tasks
  • Prioritize your tasks
  • Set Dead Lines for yourself
  • Be flexible
  • Go with your flow
  • Say “No”
  • Make use of wasted time

What exactly is Time Management ?

Time management is a set of principles, practices, skills, tools, and systems working together to help you get more value out of your time with the aim of improving the quality of your life.
And it is not necessarily about getting lots of stuff done, because much more important than that is making sure that you are working on the right things, the things that truly need to be done.

So good managers know that there is much more to do than anyone could possibly accomplish. So instead of trying to do it all, smart time managers are very picky about how they spend their time.
They choose to focus and spend their time doing a few vital projects that will really make a difference, rather than spending all their time doing many trivial things that don’t really matter all that much.

If you become a good time manager, you’ll not only get a lot more done in less time, but you’ll feel more relaxed, focused and in control of your life.
You’ll be able to use your time in a much more balanced and effective way, and you’ll be able to make time for the people and activities that you love. When you get to the end of a busy day, you’ll feel a strong sense of accomplishment from everything that you actually got done.
Improving your time management skills can even help you get better results by doing less work, because you’re focusing on the things that really matter rather than all the low-priority busywork that just keeps you busy.

Importance of Time Management

  • Helps You Prioritize
  • Well, time management is important because it helps you prioritize your work. Once you have a list of things you need to tackle, you need to see what you should do first. What are those that are important and time sensitive. That way, you set out to do those first.

  • Get More Done In Less Time
  • The other reason why time management is important is that you will get more done in less time. When you plan your time, you will see the amount of work that needs to be tackled. That puts into context how much time you need. Inevitably, you will know not to laze your time away.

  • More Quality Work
  • When you plan your time you are making wise investment of a very limited resource – time. Knowing what to work on, when and how much time you have to finish the work makes you more focused. That focus on the work ensures that you get more quality work out.

  • Keeps Things In Context
  • Sometimes you may hear people complaining that there is no balance in their lives. Ever wondered maybe the reason is that they do not know how to manage their time? A possibility, maybe. One reason why is time management important is that it can put things into context for you. If you see the list of work you have and the things you need to do, then you will be forced to make tough decisions. Especially on what to spend your time on and how to spend your time.

  • Forces You To Do Things You Do Not Like
  • This is one of my personal favorites. Why is time management important? Simple, when you write down what you need to do – it is there staring at you. You are forced to tackle it. To me it is a target I have given myself and so I must live up to the challenge regardless of how much I hate doing it.

  • Keeps You On Track
  • Whether it is a daily work list or a long-term career plan – time management keeps you on track. With your goals stated and time allocated, the likelihood of you staying within the boundaries you have given yourself is higher. Of course, do not be your own jury and judge. That means do not give yourself excuses when you start to procrastinate.

  • Making Sure You Deliver What’s Promised
  • How would you deliver what you promised on time if you do not manage your time? Have you always disappointed your colleagues on the delivery of your part of the project? Perhaps you aren’t doing well with time management. Making sure you deliver what’s promised should be reason enough why is time management important.

  • Time Is Limited
  • There is a Chinese proverb that loosely translates this saying ‘no amount of gold can buy you time.’ Time ticks away regardless you like it or not. Why is time management important? Because time is limited. Once lost, you cannot gain it back.

  • Helps Discipline Ourselves
  • Time management is a huge part of managing yourself. If you cannot manage time and won’t manage your limited resources, how do you plan to achieve your goals? I find that learning to manage time helps to discipline yourself.
    By now you should get a fairly good idea why is time management important. Once you start you will immediately feel its benefits. That will keep you going.

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Arobindo Ganguly

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